{"id":3917,"date":"2022-06-14T10:20:06","date_gmt":"2022-06-14T15:20:06","guid":{"rendered":"https:\/\/lg-staging.lougcloud.com\/?p=3917"},"modified":"2026-07-14T22:27:55","modified_gmt":"2026-07-15T03:27:55","slug":"top-5-tech-lessons-to-remember-when-moving-a-business","status":"publish","type":"post","link":"https:\/\/lg-staging.lougcloud.com\/?p=3917","title":{"rendered":"Top 5 tech lessons to remember when moving a business"},"content":{"rendered":"\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-85bp3-f856194ef33e7bc72ec0d3bf98278fce\">\n.flex_column.av-85bp3-f856194ef33e7bc72ec0d3bf98278fce{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-85bp3-f856194ef33e7bc72ec0d3bf98278fce av_one_full  avia-builder-el-0  avia-builder-el-no-sibling  first flex_column_div av-zero-column-padding  '     ><p><br \/>\n<section  class='av_textblock_section av-k0pon615-303ff285085fd32e392da6c6ff47cd07 '  ><div class='avia_textblock' ><h1><strong>Top 5 tech lessons to remember when moving a business<\/strong><span data-ccp-props=\"{\"><strong>\u00a0<\/strong><\/span><\/h1>\n<\/div><\/section><br \/>\n<section  class='av_textblock_section av-k0pop9td-399c35357da9cf26107da9a57de824c5 '  ><div class='avia_textblock' ><p><span data-contrast=\"auto\">Relocating a business is a complex project. Many organizations find the challenge surprisingly difficult, even after dedicating time and resources to planning their office moves.<\/span><span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Considering all the competing elements that must be managed when relocating a company makes it easier to understand how facility moves quickly become complicated. In addition to negotiating leases, coordinating construction or renovations, managing internal communications, moving office furniture and notifying customers and vendors of the new address, a multitude of telecommunications and information technology responsibilities demand careful attention, too.<\/span><span data-ccp-props=\"{\">\u00a0<\/span>Assisting numerous office moves inevitably surfaces lessons. Here are the top five truths learned after almost 20 years in the trenches helping organizations of all sizes across a variety of industries move companies to new sites.<span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<h2><strong>1<span data-ccp-parastyle=\"heading 2\">.<\/span><span data-ccp-parastyle=\"heading 2\"> Proper office moves require a dedicated project team<\/span><\/strong><\/h2>\n<p><span data-contrast=\"auto\">Unfortunately, most businesses can&#8217;t simply assign one person all an office move&#8217;s responsibilities. Typically there are too many details to track and manage.<\/span><span data-ccp-props=\"{\">\u00a0<\/span>Business relocations tend to progress more smoothly when a team of individuals\u2014representatives for facilities management, office management, telecom and <a href=\"https:\/\/lg-staging.lougcloud.com\/it-services\/enterprise-it-services\/\">IT\u2014are assigned to plan and execute office moves<\/a>. While every individual likely needs not attend each corresponding planning and coordination meeting, assuring each representative remains current with plans, budgets, change orders and adjustments helps ensure updates don&#8217;t introduce new challenges for which no solutions are planned or developed.<span data-ccp-props=\"{\">\u00a0<\/span>For example, an architect might need to move the location of an overhead decorative panel or reroute an air duct necessary to accommodate a plumbing or electrical change. If, as sometimes happens, the new location was previously slated to receive a wireless access point, both the low-voltage cabling installer and the IT professionals deploying the wireless infrastructure in the new space will need to coordinate their own changes to accommodate underlying dependencies.<span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<h2><strong>\u00a0<\/strong><strong>2<span data-ccp-parastyle=\"heading 2\">.<\/span><span data-ccp-parastyle=\"heading 2\"> The need for adequate server and network space is often overlooked<\/span><\/strong><\/h2>\n<p><span data-contrast=\"auto\">Despite the outsized role\u2014after all, technical systems power door access controls, security monitoring, alarm and life-safety systems, wireless networking, computers, printers, conference room displays, telephones, audio and video systems, HVAC operations, Internet connectivity and paging systems, just to name a few examples\u2014IT and the underlying network fulfill for most organizations, designers and architects often shortchange the space and locations dedicated to housing corresponding servers, telephone equipment and network gear. All the corresponding hardware, cabling, network drops, telecom racks, electrical feeds and required space and cooling must be dedicated to housing these items.<\/span><span data-ccp-props=\"{\">\u00a0<\/span>There is even a case in which a construction team completely overlooked the need for a server room and networking gear. The subsequent late scramble to accommodate the telecommunications carriers&#8217; voice and data circuits, the telephony provider&#8217;s equipment and servers and network gear proved needlessly stressful and expensive due to needing multiple new change orders and inefficient fast-track renovations.<span data-ccp-props=\"{\">\u00a0<\/span>Subsequently, proper server rooms and network closets\u2014known within the industry as main distribution frames (MDFs) and intermediate distribution frames (IDFs)\u2014must be included in move plans from the very beginning, especially as network and telecommunications cabling must be carefully plotted, with origination and continuation routes provided and installed to permit various floors, wings and facilities to be necessarily interconnected. Watching blueprints and touring facilities as soon as construction begins helps ensure the necessary spaces, electrical supply and low-voltage cabling are built and installed as required to service the new building and properly power operations.<span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<h2><strong>\u00a0<\/strong><strong>3<span data-ccp-parastyle=\"heading 2\">.<\/span><span data-ccp-parastyle=\"heading 2\"> Telecommunications changes typically require months of planning<\/span><\/strong><\/h2>\n<p><span data-contrast=\"auto\">Moving existing voice and data circuits requires careful planning. Businesses must guard against services being terminated prematurely at existing sites, while also ensuring service is cut over to the new facility on a specific day and time. Often, new circuits are installed alongside legacy connections being moved from an old location. Planning and coordinating these moves, and corresponding WAN IP address changes that must be accommodated with cloud application providers, telecom carriers, and security as a service partner, as well as with routers and firewalls, frequently proves complex.<\/span><span data-ccp-props=\"{\">\u00a0<\/span>Worse, important site relocations are sometimes delayed due to telecom carriers requiring advance notice to move circuits. Cases have arisen in which an office manager notified a <a href=\"https:\/\/lg-staging.lougcloud.com\/it-services\/network-management\/telecom-bill-audit\/\">telecom provider<\/a> of the need to move voice and data services within a few weeks, only to hear the process actually requires months.<span data-ccp-props=\"{\">\u00a0<\/span>Don&#8217;t make such mistakes <a href=\"https:\/\/lg-staging.lougcloud.com\/news\/how-to-reduce-technology-costs-when-building-or-relocating-an-office\/\">when planning your office&#8217;s move<\/a>. Prioritize voice and data circuit plans and work closely with telecommunications service providers beginning early in the process to ensure required voice and data connections are ready and transitioned as needed.<span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<h2><strong>\u00a0<\/strong><strong>4<span data-ccp-parastyle=\"heading 2\">.<\/span><span data-ccp-parastyle=\"heading 2\"> There will almost always be downtime<\/span><\/strong><\/h2>\n<p><span data-contrast=\"auto\">Organizations always, almost without fail, state their office moves must occur with no operational downtime. Time-sensitive functions, such as sales personnel, customer service employees, contract and claims processors, accounts receivable staff, equities traders, various brokers and others must be able to work with no interruption.<\/span><span data-ccp-props=\"{\">\u00a0<\/span>Certainly, delivering a seamless transition in which these employees work from one desk one day and a new facility and office the next is possible. But there are corresponding costs. Often there&#8217;s a need for a second network to be set up and tested before the first is migrated or shut down, as disconnecting, moving, reinstalling and updating network equipment configurations can consume days. There&#8217;s also frequently the need for corresponding network gear\u2014including switches and routers\u2014to be in place and online (at the same time such equipment remains behind powering existing operations at the original office) and servers and computers, not to mention the racks and furniture that accommodates those items, be in place and up and running, meaning those components can&#8217;t still be in place powering operations at the original site.<span data-ccp-props=\"{\">\u00a0<\/span>Once presented the price tag for enabling such a seamless move with no measurable downtime, most organizations elect to experience a brief outage, if even on a weekend or evening, to preclude having to purchase redundant equipment, duplicate voice and data circuits and supernumerary furniture. Such accommodation often permits businesses to significantly reduce costs associated with redundant equipment and services, while still minimizing downtime. So, be sure to consider and prepare accordingly for requisite downtime necessitated by an office move.<span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<h2><strong>\u00a0<\/strong><strong>5<span data-ccp-parastyle=\"heading 2\">. <\/span><span data-ccp-parastyle=\"heading 2\">Power<\/span><span data-ccp-parastyle=\"heading 2\"> requirements vary by company<\/span><\/strong><span data-ccp-props=\"{\"><strong>\u00a0<\/strong><\/span><\/h2>\n<p><span data-contrast=\"auto\">Some firms run a single router, a couple network switches and a one or two local servers. The corresponding server room or network closet power requirements are, subsequently, fairly straightforward and insignificant.<\/span><span data-ccp-props=\"{\">\u00a0<\/span>Other companies, however, might operate multiple server racks, require inline generator power and need specific electrical outlets dedicated to standby power. The underlying electric dependencies for such a firm are quite different.<span data-ccp-props=\"{\">\u00a0<\/span>The time to review and explore power requirements are when plans for a new office are being drafted, not after floor plans and power grids are finalized. More than once IT teams have had to meet with general contractors and electricians to address insufficiencies in original planning that failed to accommodate necessary electrical supply and power capacity within key server rooms and network closets, as well as connections between those elements.<span data-ccp-props=\"{\">\u00a0<\/span>Don&#8217;t overlook an MDF&#8217;s unique power requirements or an IDF&#8217;s circuit requirements. Reviewing and confirming IT and network power dependencies early helps eliminate expensive surprises and potential delays later.<span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<h2><strong>Be prepared for crises<\/strong><span data-ccp-props=\"{\"><strong>\u00a0<\/strong><\/span><\/h2>\n<p><span data-contrast=\"auto\">Office moves, and the corresponding expense and disruptions to operations, are an understandably stressful experience. Even organizations that plan meticulously, however, discover things still go wrong.<\/span><span data-ccp-props=\"{\">\u00a0<\/span>Business relocations can turn surprisingly bad late in the game, in fact, even when basic plans are carefully completed in advance. Subsequently, the best defense against unplanned debacles is planning for contingencies in advance.<span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<p>Although movers may require longer to physically pack and move equipment than originally anticipated, elevators might prove unavailable and telecom carriers may migrate a voice and data circuit incorrectly, preparing for workarounds helps ensure a company is best positioned to successfully navigate the challenging circumstances that surround moves.<span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Is your office planning a move or expansion? Contact an experienced Louisville Geek relocation specialist at 502-897-7577 or sales@lougeek.com for help minimizing move-related IT troubles and disruptions.<\/span><span data-ccp-props=\"{\">\u00a0<\/span><\/p>\n<\/div><\/section><\/p><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":3925,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[],"class_list":["post-3917","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tech-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Top 5 tech lessons to remember when moving a business - Louisville Geek<\/title>\n<meta name=\"description\" content=\"Relocating a business is a complex project. 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