{"id":5237,"date":"2021-07-26T11:03:24","date_gmt":"2021-07-26T16:03:24","guid":{"rendered":"https:\/\/lg-staging.lougcloud.com\/?p=5237"},"modified":"2025-01-27T08:58:41","modified_gmt":"2025-01-27T13:58:41","slug":"5-outlook-tips-and-tricks-in-2021","status":"publish","type":"post","link":"https:\/\/lg-staging.lougcloud.com\/?p=5237","title":{"rendered":"5 Outlook Tips and Tricks in 2021"},"content":{"rendered":"\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-85bp3-f856194ef33e7bc72ec0d3bf98278fce\">\n.flex_column.av-85bp3-f856194ef33e7bc72ec0d3bf98278fce{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-85bp3-f856194ef33e7bc72ec0d3bf98278fce av_one_full  avia-builder-el-0  avia-builder-el-no-sibling  first flex_column_div av-zero-column-padding  '     ><p><br \/>\n<section  class='av_textblock_section av-k0pon615-92ea21455f84089b14b66129c69212c2 '  ><div class='avia_textblock' ><h1>5 Outlook Tips and Tricks in 2021<\/h1>\n<\/div><\/section><br \/>\n<section  class='av_textblock_section av-k0pop9td-bbcbe599b29853166e54fa81e9bef78a '  ><div class='avia_textblock' ><p>If you\u2019re one of the hundreds of millions who use Microsoft Outlook to send emails and schedule meetings, you know how powerful of a tool it can be. Even though some tech experts are predicting that we\u2019ll use chat clients like Teams and Slack to communicate with our peers, Outlook is not going anywhere, at least not in the foreseeable future. It\u2019s a Microsoft staple and can perform a number of different tasks, and whether you are a pro, there are numerous tips and tricks to use to help you make the most out of Outlook.<\/p>\n<h2>5 tips to getting the most out of Outlook in 2021<\/h2>\n<h3>1. Schedule delivery of an email<\/h3>\n<p>Type emails now and schedule to be delivered later. After you\u2019ve finished composing your email, go to Options &gt; Delay Delivery &gt; Do not deliver before and specify the day and time you want it to go out. Ensure your email doesn\u2019t get lost in an inbox, especially if there are time-sensitive action items, or if you need to get some emails out before hopping on a four-hour flight somewhere.<\/p>\n<h3>2. Outlook keyboard shortcuts<\/h3>\n<p>Multi-tasking is easy when you can take a few shortcuts. Here are a few common ones in Outlook to remember to help free up some minutes of your workday.<\/p>\n<p>CTRL + Shift + M = Open a new message<\/p>\n<p>CTRL + Shift + G = Flag a selected message for follow up<\/p>\n<p>CTRL + Shift + K = Create a new task<\/p>\n<p>CTRL + 4 = Switches to Tasks<\/p>\n<p>CTRL + Shift + R = Reply all to a selected message<\/p>\n<p>CTRL + Shift + Q = Create a new meeting request<\/p>\n<p><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/keyboard-shortcuts-for-outlook-3cdeb221-7ae5-4c1d-8c1d-9e63216c1efd\" target=\"_blank\" rel=\"noopener\">For a full list of keyboard shortcuts, click here<\/a>.<\/p>\n<h3>3. Setup Rules to Sort and Stop receiving \u201cThose\u201d Emails<\/h3>\n<p>The rules feature in Outlook is an underrated tool that, when set up correctly, can help your Inbox from crashing and burning from irrelevant emails like automatic notifications, email threads you didn\u2019t need to be on, or that \u201cfun\u201d email that you don\u2019t have time for. Right-click on an email, hover over Rules and select Create Rule. From here, select the criteria for your rule and what happens to that email. You can move specific emails to a folder, send them to the deleted folder, or create a separate folder to review them when it\u2019s convenient for you.<\/p>\n<h3>4. Use virtual sticky notes<\/h3>\n<p>Spare your workspace the scattered cluster of miscellaneous post-it notes and use the sticky notes tool in Outlook. Use CTRL + Shift + N to open a new sticky note that can be placed anywhere on your desktop. Yellow is the default color, but you can set up your color preferences in any way that you need.<\/p>\n<h3>5. Set up commonly used phrases in Quick Parts<\/h3>\n<p>Save yourself a few minutes of repetitious typing when composing your next email by setting up commonly used phrases in Quick Parts. Type the phrase you want to set up &gt; highlight that phrase &gt; Insert &gt; Quick Parts &gt; Save Selection to Quick Part Gallery. Next time you compose an email with that phrase in it, Outlook will generate it for you, and all you\u2019ll have to do is hit Enter to have it typed.<\/p>\n<p>With all of the available tricks out there, you\u2019ll start mastering your Outlook like a pro. And at the end of the day, is there any better feeling than an empty inbox?<\/p>\n<\/div><\/section><\/p><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[],"class_list":["post-5237","post","type-post","status-publish","format-standard","hentry","category-tech-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>5 Outlook Tips and Tricks in 2021 - Louisville Geek<\/title>\n<meta name=\"description\" content=\"Louisville Geek explains how to get the most out of Outlook through scheduled email delivery, keyboard short cuts and virtual sticky notes.\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 Outlook Tips and Tricks in 2021 - 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