{"id":863,"date":"2020-01-13T20:47:44","date_gmt":"2020-01-14T01:47:44","guid":{"rendered":"https:\/\/lg-staging.lougcloud.com\/?p=863"},"modified":"2025-02-18T16:50:58","modified_gmt":"2025-02-18T21:50:58","slug":"organize-tasks-and-coordinate-your-team-with-microsoft-planner","status":"publish","type":"post","link":"https:\/\/lg-staging.lougcloud.com\/?p=863","title":{"rendered":"Organize Tasks And Coordinate Your Team With Microsoft Planner"},"content":{"rendered":"\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-85bp3-f856194ef33e7bc72ec0d3bf98278fce\">\n.flex_column.av-85bp3-f856194ef33e7bc72ec0d3bf98278fce{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-85bp3-f856194ef33e7bc72ec0d3bf98278fce av_one_full  avia-builder-el-0  avia-builder-el-no-sibling  first flex_column_div av-zero-column-padding  '     ><p><br \/>\n<section  class='av_textblock_section av-k0pon615-a9ab3861f55ece8e3e0b35406585a40a '  ><div class='avia_textblock' ><h1>Organize Tasks And Coordinate Your Team With Microsoft Planner<\/h1>\n<\/div><\/section><br \/>\n<section  class='av_textblock_section av-k0pop9td-bbcbe599b29853166e54fa81e9bef78a '  ><div class='avia_textblock' ><p>This week we will be taking a brief look at Microsoft Planner, a task management tool included in most <a href=\"https:\/\/outlook.com\/\">Office 365<\/a> plans that&#8217;s comparable to other project management tools such as Trello and Asana. To access <a href=\"https:\/\/products.office.com\/en-us\/business\/task-management-software\">Microsoft Planner<\/a>, sign\u00a0in to\u00a0Office 365, and go to the app launcher by clicking on the Rubik\u2019s cube-esque menu in the top left corner. There you\u2019ll see this friendly Planner logo:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-866\" src=\"https:\/\/lg-staging.lougcloud.com\/wp-content\/uploads\/2020\/01\/app_screenshot.png\" alt=\"Microsoft Planner Menu button\" width=\"315\" height=\"521\" srcset=\"https:\/\/lg-staging.lougcloud.com\/wp-content\/uploads\/2020\/01\/app_screenshot.png 315w, https:\/\/lg-staging.lougcloud.com\/wp-content\/uploads\/2020\/01\/app_screenshot-181x300.png 181w\" sizes=\"auto, (max-width: 315px) 100vw, 315px\" \/><\/p>\n<p>Once signed into the application you&#8217;ll quickly see one of the best features of Microsoft Planner, its user-friendly interface. With a simplified <a href=\"https:\/\/kanbanize.com\/kanban-resources\/getting-started\/what-is-kanban-board\/\">Kanban-based<\/a> layout it&#8217;s easy for nearly every level of user to hop on, and in a couple of minutes, understand the basic nuances of the program. This will allow you to quickly acclimate new team members without the need of a hefty training process that some task management applications can necessitate.<\/p>\n<p>Before you begin using Microsoft Planner, it\u2019s helpful to understand the 3 basic units you\u2019ll be working with.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-883\" src=\"https:\/\/lg-staging.lougcloud.com\/wp-content\/uploads\/2020\/01\/The-Plan-e1578945666808.png\" alt=\"\" width=\"1154\" height=\"573\" srcset=\"https:\/\/lg-staging.lougcloud.com\/wp-content\/uploads\/2020\/01\/The-Plan-e1578945666808.png 1154w, https:\/\/lg-staging.lougcloud.com\/wp-content\/uploads\/2020\/01\/The-Plan-e1578945666808-300x149.png 300w, https:\/\/lg-staging.lougcloud.com\/wp-content\/uploads\/2020\/01\/The-Plan-e1578945666808-1030x511.png 1030w, https:\/\/lg-staging.lougcloud.com\/wp-content\/uploads\/2020\/01\/The-Plan-e1578945666808-768x381.png 768w, https:\/\/lg-staging.lougcloud.com\/wp-content\/uploads\/2020\/01\/The-Plan-e1578945666808-705x350.png 705w\" sizes=\"auto, (max-width: 1154px) 100vw, 1154px\" \/><\/p>\n<h2>The Plan<\/h2>\n<p>A Plan would be what some Kanban-style applications such as Trello call a &#8220;board.&#8221; This is the top-level area is where buckets and tasks will reside. There are a couple of ways of leveraging a Plan, some users prefer to create a new Plan for each project and archive the Plan when the project is finished. Other teams, like the software development department here at Louisville Geek, leverage the Plan in multiple ways. Some Plans might focus on a specific client, while other Plans focus on one large project or a cluster of tasks associated with a subsection of the department (i.e. software development, website development, SEO planning, etc.).<\/p>\n<p>If you choose the \u201cNew Plan\u201d option from the side menu, you\u2019ll be able to name your Plan, provide a brief description, and choose to make it private or public (share with selected team members) and it will even provide you with an email address for the Plan.<\/p>\n<h2>The Bucket<\/h2>\n<p>The Bucket in Microsoft Planner is the next step in organizing your Tasks. This feature creates new columns inside the Plan which can be used to organize different Tasks associated with the project. Like the Plan, there are several ways you could use a bucket. If the Plan you are working in focuses on one specific project, your buckets could be organized based on Task types, project stages, or a simple &#8220;To-Do\/In Progress\/Completed&#8221; layout.<\/p>\n<p>Once organized in your preferred format, Microsoft Planner allows then allows users to drag and drop Task cards to different buckets to organize them into groups as their status or category changes.<\/p>\n<h2>The Task<\/h2>\n<p>The Task in Microsoft Planner is essentially a To-do, which you can assign to yourself or another user in the group. When creating a Task a card is generated on your Plan and placed in a Bucket. On this card, you can add a title, set a due date, specify the urgency of the task by using labels, make checklists, and publish notes related to each Task. These cards handle a majority of the communication within Microsoft Planner.<\/p>\n<p>When leveraged properly, team members can work separately on the same Task at different times and communicate progress, issues, and needs through the notes that they add to the Task card. From our experience, it&#8217;s critical to emphasize the importance of adding progress notes as your team members work on each Task. Not only will this allow your other team members to pick up where you left off or provide assistance when they have free time, as a project manager you can quickly get status updates and communicate them to clients or other stakeholders without disrupting your team&#8217;s workflow.<\/p>\n<h2>How does Louisville Geek use Microsoft Planner?<\/h2>\n<p>While we\u2019ve been using Microsoft Planner for the past couple of years, it\u00a0became an essential tool once\u00a0our organization implemented\u00a0<a href=\"https:\/\/www.eosworldwide.com\/\">EOS<\/a>\u00a0in 2019.\u00a0In EOS, your organization is divided amongst various teams, all of whom have weekly 90-minute meetings where the topics include Issues, To-Do\u2019s, Rocks, Customer or Employee Headlines and Cascading Messages. Each team has\u00a0it\u2019s\u00a0own Planner Board, and each of the topics is divided into Buckets, making it easy for team members to add new issues they want to speak about during the next meeting, provide status updates on their individual To-Do\u2019s, or celebrate a new employee or customer.<\/p>\n<p>Another nice out-of-the-box feature Louisville Geek team members leverage is the Reminder. If one of your Tasks is approaching a deadline, you\u2019ll automatically receive an email notifying you that you have Tasks approaching the deadline. Combine the Reminder with the Outlook Calendar integration and you&#8217;ll experience a whole new level of organization that centralizes your due dates in an area where a majority of us already expect to find them, without any added steps.<\/p>\n<p>The mobile application for Microsoft Planner is also a nice tool, particularly for those who conduct a fair amount of business from their mobile device and would like an optimized access portal while they are on the go.<\/p>\n<h2>Limitations of Microsoft Planner<\/h2>\n<p>As is the case with most applications, there are some limitations to Microsoft Planner. For example, not everyone likes the card-based Kanban interface, but if you utilize Microsoft Planner you\u2019re stuck with that view.<\/p>\n<p>The label options are also somewhat limited (e.g. you can\u2019t sort them based on urgency levels) and the comments lack functionality that other programs sometimes include(e.g. you can only add text, no photos or videos).<\/p>\n<p>These obstacles can be overcome with some slight workarounds though. For example, urgency levels could be organized with different buckets and photos, videos, and files can be uploaded to Microsoft Teams or OneDrive and referenced with the file URL in your Task comment, but it&#8217;s clear applications like Trello are one step ahead in those areas.<\/p>\n<h2>Would You Like To Learn More?<\/h2>\n<p>If you\u2019re looking for a tool that will help your team stay on the same page, we\u2019d recommend giving Microsoft Planner a shot, especially if you\u2019re already a Microsoft Office 365 subscriber. <a href=\"https:\/\/blogs.office.com\/2016\/11\/02\/introducing-microsoft-teams-the-chat-based-workspace-in-office-365\/\">Microsoft<\/a> is committed to improving the application, as evidenced by a variety of updates in 2019, many of which addressed issues reported by active users of the application.<\/p>\n<p>If you have questions about Microsoft Planner or if you would like a free consultation on how to utilize it within your business, please fill out the form on the contact page linked below and a Louisville Geek representative will be in touch with you as soon as possible.<\/p>\n<\/div><\/section><br \/>\n<div  class='avia-button-wrap av-k5cxoi54-0f931224981d01891fc76b5ba94d1795-wrap avia-button-left  avia-builder-el-4  el_after_av_textblock  el_before_av_social_share '><a href='https:\/\/lg-staging.lougcloud.com\/contact-us\/'  class='avia-button av-k5cxoi54-0f931224981d01891fc76b5ba94d1795 av-link-btn avia-icon_select-no avia-size-large avia-position-left avia-color-theme-color'  target=\"_blank\"  rel=\"noopener noreferrer\"  aria-label=\"Contact Louisville Geek\"><span class='avia_iconbox_title' >Contact Louisville Geek<\/span><\/a><\/div><br \/>\n<div  class='av-social-sharing-box av-8w9zj-800610730416598549a73e8bd0fc9c60 av-social-sharing-box-default  avia-builder-el-5  el_after_av_button  avia-builder-el-last  av-social-sharing-box-fullwidth'><div class=\"av-share-box\"><h5 class='av-share-link-description av-no-toc '>Share this entry<\/h5><ul class=\"av-share-box-list noLightbox\"><li class='av-share-link av-social-link-facebook avia_social_iconfont' ><a target=\"_blank\" aria-label=\"Share on Facebook\" href='https:\/\/www.facebook.com\/sharer.php?u=https:\/\/lg-staging.lougcloud.com\/?p=863&#038;t=Organize%20Tasks%20And%20Coordinate%20Your%20Team%20With%20Microsoft%20Planner' data-av_icon='\ue8f3' data-av_iconfont='entypo-fontello'  title='' data-avia-related-tooltip='Share on Facebook'><span class='avia_hidden_link_text'>Share on Facebook<\/span><\/a><\/li><li class='av-share-link av-social-link-twitter avia_social_iconfont' ><a target=\"_blank\" aria-label=\"Share on X\" href='https:\/\/twitter.com\/share?text=Organize%20Tasks%20And%20Coordinate%20Your%20Team%20With%20Microsoft%20Planner&#038;url=https:\/\/lg-staging.lougcloud.com\/?p=863' data-av_icon='\ue932' data-av_iconfont='entypo-fontello'  title='' data-avia-related-tooltip='Share on X'><span class='avia_hidden_link_text'>Share on X<\/span><\/a><\/li><li class='av-share-link av-social-link-linkedin avia_social_iconfont' ><a target=\"_blank\" aria-label=\"Share on LinkedIn\" href='https:\/\/linkedin.com\/shareArticle?mini=true&#038;title=Organize%20Tasks%20And%20Coordinate%20Your%20Team%20With%20Microsoft%20Planner&#038;url=https:\/\/lg-staging.lougcloud.com\/?p=863' data-av_icon='\ue8fc' data-av_iconfont='entypo-fontello'  title='' data-avia-related-tooltip='Share on LinkedIn'><span class='avia_hidden_link_text'>Share on LinkedIn<\/span><\/a><\/li><li class='av-share-link av-social-link-reddit avia_social_iconfont' ><a target=\"_blank\" aria-label=\"Share on Reddit\" href='https:\/\/reddit.com\/submit?url=https:\/\/lg-staging.lougcloud.com\/?p=863&#038;title=Organize%20Tasks%20And%20Coordinate%20Your%20Team%20With%20Microsoft%20Planner' data-av_icon='\ue927' data-av_iconfont='entypo-fontello'  title='' data-avia-related-tooltip='Share on Reddit'><span class='avia_hidden_link_text'>Share on Reddit<\/span><\/a><\/li><li class='av-share-link av-social-link-mail avia_social_iconfont' ><a  aria-label=\"Share by Mail\" href='mailto:?subject=Organize%20Tasks%20And%20Coordinate%20Your%20Team%20With%20Microsoft%20Planner&#038;body=https:\/\/lg-staging.lougcloud.com\/?p=863' data-av_icon='\ue805' data-av_iconfont='entypo-fontello'  title='' data-avia-related-tooltip='Share by Mail'><span class='avia_hidden_link_text'>Share by Mail<\/span><\/a><\/li><\/ul><\/div><\/div><\/p><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft Planner\u00a0is\u00a0a\u00a0task management tool included in most Office 365 plans\u00a0and is very comparable to other Project Management tools such as Trello and Asana. With its easy integration with other Microsoft applications, taking advantage of this simple application can help you coordinate your team efforts and create a more efficient workflow.<\/p>\n","protected":false},"author":1,"featured_media":886,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12],"tags":[],"class_list":["post-863","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Streamline Tasks and Teamwork with Microsoft Planner | Louisville Geek<\/title>\n<meta name=\"description\" content=\"Microsoft Planner\u00a0is\u00a0a\u00a0task management tool included in most Office 365 plans\u00a0and is very comparable to other Project Management tools such as Trello and...\" \/>\n<meta name=\"robots\" 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